JOB TITLE: Member Engagement Coordinator 

 SUPERVISOR: Executive Director, SCPA and Member Engagement 

 QUALIFICATIONS: 

• Associate degree or bachelor’s degree in business administration, communications, event management, hospitality, or a related field preferred. 

• Two to three years of experience in administrative support, event coordination, customer service, association management, or a related field preferred. 

• Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint. 

• Experience with database management, virtual meeting platforms, survey tools, registration systems, and form-building programs preferred. 

• Strong organizational skills and attention to detail, with the ability to manage multiple assignments and meet deadlines. 

• Excellent written and verbal communication and interpersonal skills. 

BASIC FUNCTION: 

The Member Engagement Coordinator provides support to the Member Engagement team, including assistance with meetings, events, communications, database maintenance, and day-to-day coordination activities. This position supports the planning and execution of events and meetings for the South Carolina Hospital Association (SCHA), its professional groups, and the SC Physician Alliance (SCPA). 

DUTIES: 

• Provide administrative and logistical support for meetings, conferences, educational programs, networking events, and other activities sponsored by SCHA, its professional groups, and SCPA. 

• Assist with event arrangements, including venues, catering, audiovisual needs, registration, signage, meeting materials, and attendee communications and badges. 

• Communicate with venues, vendors, speakers, and other event partners to confirm arrangements and address logistical needs. 

• Assist with preparing event timelines, checklists, budgets, and supporting documentation. 

• Provide on-site assistance at meetings and events, as needed, including registration, room setup, materials distribution, and attendee support. 

• Assist with post-event evaluations, surveys, thank-you communications, attendance tracking, and follow-up reports. 

• Coordinate scheduling and administrative details for professional groups, committees, councils, and networking groups. 

• Update and maintain accurate member information, contact records, distribution lists, group rosters, and leadership records in iMIS and other supporting databases. 

• Maintain professional group membership lists, meeting schedules, attendance records, and communication records. 

• Other duties as assigned 

SPAN OF SUPERVISION: None 

PHYSICAL DEMANDS AND OTHER REQUIREMENTS: This is an in-office position and candidates must be located in the Midlands of South Carolina. This position will also be required to attend in-person SCHA meetings and do some minimal travel, primarily within the Carolinas.

Interested candidates should send resumes to Michelle Edenfield at medenfield@scha.org.