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Updated Guidance on COVID-19 Data Reporting

The Centers for Medicare and Medicaid Services (CMS) recently released updated guidance for data reporting as it relates to the COVID-19 response. In collaboration with the United States Department of Health and Human Services (HHS) Liaison Team and the South Carolina Department of Health and Environmental Control (SC DHEC), we are working very hard to make this process as straightforward as possible for SC healthcare facilities.

Below are links to the updated resources:

1. COVID-19 Guidance for Hospital Reporting and FAQs for Hospitals, Hospital Laboratory, and Acute Care Facility Data Reporting
2. CMS Requirements and Enforcement Process for Reporting of COVID-19 Data Elements for Hospitals and Critical Access Hospitals
3. Hospital Mandatory COVID-19 Reporting Enforcement Workflow

Key takeaways and reminders:

  1. All data fields are required. If you leave a data field blank, you will be out of compliance per HHS. The guidance we have received from HHS is that if a field is not applicable to your facility, you should mark it with a 0 (zero).
  2. Facilities should report data fields as defined by CMS at the individual hospital level, even if hospitals share a CCN.
    Please review which facilities are required to report. The list is pretty exhaustive.
  3. All facilities listed (except rehabilitation and psychiatric) are required to report daily.
  4. For rehabilitation and psychiatric facilities, weekly reporting is required. HHS has said that Wednesday needs to be the day that you submit your data.
  5. Starting October 19, facilities will have the option to report data elements focused on influenza. These reporting requirements are expected to become mandatory within the coming weeks.
  6. Data around remdesivir and critical staffing shortages are required, however, these reporting requirements will become optional on November 4th.
  7. Please review the enforcement process for noncompliance. Failure to report can result in the termination of the Medicare provider agreement.
  8. If you received a noncompliance letter and have follow-up questions, please refer to the contact information listed in the letter.